Dear Freelancer, I know you agreed a sum with client, agreed terms of payment, even the breakdown of services, and even sent your account and contact information so you can get paid on time. But the client is now distorting facts, I ask “WHERE IS YOUR INVOICE”?
How To Create An Invoice As A Freelancer
Every business requires cash flow, as a freelancer you need one too. Your revenue should be your major source of cash flow. Be it a one-off gig or consistent job, you need to calculate the time spent and bill your clients. That means you need to know how to write an invoice. But where do you start from?
An invoice is a document created by a seller or service provider and sent to a buyer or client, used to request payment related to a sale or a rendered service. It is essential because it allows you receive payment and contains every detail about a client project.
So how do you create a professional-looking bill? How and when do you send it to your client? First, let’s review the basic elements of an invoice. We’ll also share an invoice example so you know exactly what to include.
1. A Professional Header
The first thing on your freelance invoice should be your business name or full name, in a professional and easy-to-read font. If you have a logo, use it in the header. If you don’t have, contact Michael Bisiw for one.
2. Your Contact Information
At the very least, this should look like this:
If you do not have a business name and the rest, it’s okay to use your personal information
3. The Client’s Contact Information
Next; Repeat step 2 for your client. Include the recipient’s name, address, phone number, email, website and any other info. You might refer back to this section later if you need to track down payment.
4. Invoice Number
It’s simply a number that helps you keep track of your invoices. Regardless your numbering system, just make sure it’s in sequence so you don’t get confused.
Eg. invoice 1 might start with #001. Then invoice 2 would be #002, even if it’s for a different client.
You could have a different system that incorporates short names for the client. E.g. Zigox Digital, invoice would be ZGD 0001. Another job for them would be ZGD 0002. Another client, Green Springs International would be GSP 0001.
5. Date Prepared
Add the date when the invoice was submitted to the client. The “date prepared” line is important because you’ll need to refer to it if a client takes a long time to pay you.
6. Due Date
Specify when, exactly, the payment is due. Due date is entirely up to you, but most freelancers — use a 30-day, 45-day or 60-day timeline. You may also make the invoice “Due upon receipt,” so the recipient is required to pay the invoice promptly.
Creating an invoice that gets you paid quickly
As a freelancer, if you’re still creating invoices manually, consider ditching the carbon copy notepads and trying online invoicing software. Most clients prefer electronic invoices. They’re automatically in a format that is professional, easy to read, and easy to pay.
Send your invoice right when the job is done
Send your invoices out as quickly as possible, while your services are still fresh in your client’s mind. The quicker you send the invoice, the quicker you get paid.